Who can Submit:

Principal Investigators from:-

• Research institutions
• Universities or colleges
• Indian academic institutions of national importance/repute
• National science and technology centers
• Non-profit professional societies performing advance research
• Private institutions
• Departments or laboratories or individuals attached to reputed industrial firms with R&D facilities both in the Government and non-Government sector

Procedure For Sanction:

• All proposals will be referred to the appropriate specialist panel of the Aeronautics R&D Board.
• Based on the recommendations of the panel, the AR&DB may approve project / scheme and issue sanction letters.
• Within the amount sanctioned, AR&DB may approve reasonable requests for re appropriation of funds, manpower, equipment, etc..
• Projects will be sanctioned for the entire projected period along with the total estimated cost with the year-wise breakdown. The grant shall, however, be payable yearly.
• The universities, institution etc. will be responsible for the administration of the scheme and maintenance of separate accounts etc. The grants shall be exclusively utilized for the purpose for which it is sanctioned.
• The project would be deemed to have become operative with effect from the date on which the grant is received by the institution.
• Continuation of the projects beyond the original sanctioned period will be permitted only under exceptional circumstances.
• Once a project is sanctioned to an institution, the head of the institution would be the financial controlling authority for operating the grant.

Checklist for Principal Investigator (PI):

• The list of equipments and their quantities with budgetary quote (BQ) to be attached.
• For high value equipment PI is suggested to explore the feasibility to use the same from nearby/Co-Located DRDO lab, otherwise justify.
• Cost estimation for equipment, procured services and expendables more than Rs. 10,000/- need to be supported by BQ.
• The Desktop/laptop/scores/switches are not considered until sufficient justification is provided.
• The reasonability certificate to be provided by PI for the budgetary quote.
• Deliverables to DRDO may be quantified for the project.
• Estimated cost of contingencies for postage, stationary, printer cartridges, to be provided in detail certified by PI. Contingencies should not be more than 3% of project cost.
• In case of visiting faculty, the name of the visiting fellow/faculty with honorarium amount to be mentioned.
• The expenditure against the head travel (domestic only), operation and maintained to be in details and justification should be given for that.
• The expenditure against the head travel (domestic only), operation and maintained to be in details and justification should be given for that. Please provide cost bifurcation as well. Travel cost should not be more than 3% of project cost.
• The outcome of project need to be linked to DRDO/Services application.
• In case BQ are revised please provide reasons for the same. If the total budget of the project is revised, please provide first two pages of the project proposal duly signed by PI and registrar of the institute.

Documents Checklist during project submission:

• Endorsement from the Head of Institution(on letter head)
• Certificate from Investigator(s)
• Quotation for Budget for Manpower
• Quotation for Budget for Equipments
• Quotation for Budget for Expendables
• Quotation for Budget for Travel
• Quotation for Budget for Contingency
• Quotation for Procured Services

Documents required during the implementation of project

• Annual Progress Report
• At the end of each financial year (FY) and at the time of seeking further installment of grant, the Institute/ PI has to furnish the following documents strictly as per DRDO formats
• Utilization Certificate (UC) and Statement of Expenditure (SE) including expenditure for the previous financial year (in original)
• Latest authenticated Statement of Expenditure including Committed Expenditure, for expenditure since 1st April of that financial year till the previous month and their financial requirement based on expenditure.
• Trend till 30th April of the next Financial Year
• Technical Progress Report
• List of Assets acquired till that Financial Year

Documents required after the project duration is over along with the DD/RTGS for the unspent grant, if any:

• Final Consolidated Statement of Expenditure (in duplicate)
• Utilization Certificates (FY wise) for all FYs (in duplicate) matching with Statement of Expenditure figures in that Financial Year.
• Project Completion Report (PCR)
• List of assets acquired through Capital grants

Contact Details:

Secretary,
Aeronautics Research and Development Board (AR&DB),
DRDO Hq. Annexe, Room No. 411,
Old LASTEC Building,
Metcalfe House, Civil Lines, Delhi- 110054.
Mail : ardb[dot]hqr[at]gov[dot]in